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Documents Scan and OCR
Scanning and OCR - FAQ
CD Burning
Transfer old tapes to CDs
Power Point Presentation
Document Transformation in Acrobat Format
Numerous researches
have discover that one of the main concerns for many information directors
is the biggest challenge since the W2K bug : the accumulation of the existing
documents. The experts are unanimous that 65 to 85% of the operational
information are NOT available for the stuff because they exist only on
paper.
These documents cost 5 $ every time when it is necessary to be classify,
20 $ to maintain and preserve them, and 250 $ at every occasion when they
are misled and it is impossible to find them when necessary. Try to calculate
the time dedicated to so many documents and the important information
they could contain. If they are not available when you need them mostly,
if they could not be share or reuse when necessary, it could result in
a lose of sales, bad decisions, or juridical sanctions.
According to Garter Group's evaluation the average employ at all levels uses approximately 20 % of his time at work to classify or to search documents.
If you search you
will find
Be given the fact that we evolve toward an very competitive economy based
on knowledge more and more companies realized that they are not in a position
to loose the less advantage hey have, because of the price they already
paid for it.
These companies are involved in a process of digitalization of mountains of documents instead ro be able to reuse and fix them. The scanner is now the tools to transform paper based documents, make them more functional and give us a capacity to save them, to find them, to share our information, to transfer it, to follow it, to update and appreciate it easily.
Easy to recuperate, the digitalized documents facilitate the decision taking and reduce the maintenance price, as the time necessary to treat the documents.
The paper transfer to pixels improves also the operations' efficacy across the enterprise, provoke better collaboration between services, higher degree of control as a better distribution of the responsibilities and control over the procedures. When get rid of the paper archives (filing cabinet and boxes), the enterprises realize important economy of space and real estate.
Key
Benefits
1. Secure, accessible information
2. Possibility to share and reuse your files
3. Increased efficiency of your stuff
4. Easier control over the distribution of the information
5. Save a lot of space and storage facilities, ...
Why
Scan?
Scanning your documents allows you instant access to any one of thousands
or even millions of pages. As the documents are scanned, an associated
indexing system allows the recreation of a file-system organization. Each
document is assigned a unique ID that may have multiple alpha or numeric
parts. The parts may represent such things the document source, box, and
file. Optional flags may be used to keep track of bindings.
How much space do scanned images take?
The files resulting from scanning may be burned to CD ROM and/or loaded
to your disk systems. At approximately 15,000 pages per CD ROM, 500 packed
bankers boxes containing 1.5 million pages, are reduced to 100 CDs. At
today's disk prices, the hardware cost to store this much data is less
than $1,000 (and going down).
What is the process of scanning?
OfficeSolution's scanning process includes prepare of documents for scanning
by removing bindings, staples, clips, rubber bands while keeping track
of them for subsequent reassembly. The documents may be scanned as black
and white or color images. Oversized and colored documents may be scanned
using special scanners.
The documents are fed into scanners by operators who monitor the entire
process to be sure each page is properly identified and oriented. Since
litigation documents are sometimes old, damaged, multiple generation copies,
faint or illegible pages may require scanning adjustments to be sure they
are ultimately readable.
How
are the scanned images used?
Once scanned, the images are burned to CDs and retrieval indices are prepared
either to your specifications or for use with one of the retrieval software
systems that D-M recommends. You can load the image data from CDs to your
disk system or use the CDs directly with the image retrieval software
and pull images up on your screen.
CR Conversions
If the original documents are of sufficiently high quality, they can be
subjected to OCR, Optical Character Recognition, to create files with
the actual text represented by the images. It is important to understand
that this process is not perfect, since the text on the originals may
not be clean. Handwritten text, certain forms and bad copies are all poor
candidates for OCR. Optionally, operators can correct OCR errors that
are detected by the system and that they spot in proof-reading. D-M can
do a test to provide a sample of the quality you can get from OCRing a
particular set of documents.
Capabilities
Its new OCR engine that helps us to provide unparalleled OCR accuracy,
which can reach 100% on laser printed documents. The program lets you
process a wide range of documents, even poorer quality ones and those
with text printed on gray or color backgrounds. In addition color magazines
and brochures can be scanned and recognized we can embed the color images
in the recognized text.
Its enhanced saving option lets you save the text in the formats of the
latest word processing and spreadsheet applications in MS Office Professional
XP.
Check out the 8 most important reasons why it's worth using our services.
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